Race entry fees are Non-Refundable and Non-Transferable. However, we know sometimes things come up such as injuries, illness, family emergencies, etc. We have the following policies in place to give you as much flexibility as possible within a framework that allows us to continue putting on high quality races. Please understand that there are specific registration cut-off dates, where we have finalized orders for shirts, awards, medals, and dozens of other items. The options you have are below.
PARTICIPANT PROTECTION INSURANCE—Race insurance is available for all of our events and must be purchased when you register online—it cannot be purchased at a later date. The cost is a $7.99 or 6.75% of the cost of registration, whichever is greater. Details on what the insurance covers can be found HERE. Remember, this insurance must be purchased at the time of registration.
DEFERRALS—If a racer cannot participate in the event for ANY reason, you have the option of a one-time deferment of their registration into the following years’ race. The deferral request must be made from within the racer’s profile in IMAthlete, and must be done at least 14 days prior to race day. There is a $15 fee to defer their event to the following year. If this event is unavailable in the following year, you will be given a credit to use at another event.
INCLEMENT WEATHER—In the event of inclement weather, the following procedure will be followed: The event will go on a hold up to 45 minutes in the hope that the inclement weather will pass. Every effort will be made to have this event on time on this date. If conditions are deemed to be unsafe, versus just challenging, we will cancel the event. Every situation is different, but know that we plan our events to go on rain or shine. If it’s just raining, we race.
EVENT CANCELLATION—Should this event be cancelled due to an Act of God or any circumstance beyond the control of race management, we will provide you a credit good for 50% of your registration fee for any race we own, to be used in the following year. So if you paid $40 to race, you will receive a coupon good for $20.